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Who is in on Thursday, and is there a desk for them?

Attendance scheduling and desk booking for flexible working.

For offices of 30 to 250+ people. Works with Microsoft 365.

No card, no contract, nothing to install.

Nominated for Office Management Supplier of the Year three years running. About intheOffice

The intheOffice schedule for one week: each person's status for each day, the capacity gauge above each day, and a desk booking shown on hover

Trusted by thousands of users worldwide

  • Creditsafe
  • Mark Allen
  • Endress+Hauser
  • Fairtrade Foundation
  • Yo! Sushi
  • Globaleq
  • Transoft Solutions
  • The Investment Association
  • Distrelec
  • Faversham House
  • Japan H.L. Limited
  • Collegiate AC
  • Orbian
  • BLUE Communications
  • Inspired Entertainment
  • Fiscal Engineers
  • Global Expat Pay
  • International Health Partners
  • Soben Group
  • Dyne Solicitors

intheOffice is attendance scheduling and desk booking software for offices that work flexibly. People set the days they will be in, book a desk, a room or a parking space, and sign visitors in, and the office manager sees who is in on any day.

Status chips on the week view of the schedule, one per person per day, with one chip hovered to show the desk and the pet space booked for that day

Scheduling

Nobody knows who is coming in until they arrive

Each person sets their day in one click, and the whole week is on one screen before anyone has to ask.

The gauge above each day turns amber as the office fills, so a crowded Thursday is visible on Monday, when there is still time to change it.

Booking a space for a day: the person's bookings for the day, then the available spaces as cards with a filter by type and time, favourites and a Book button

Desk & Space Booking

Everyone wants Tuesday, and there are more people than desks

Desks, meeting rooms and parking spaces are booked against who has said they are in, so everyone who comes in has a place waiting.

Change your day to Working from home and the desk is released for somebody else.

Adding a visitor with arrival and departure times and a host, and the email the host receives when the guest arrives

Visitor Management

The visitor is in reception, and their host does not know

Visitors check themselves in on a tablet or with their own phone, and their host gets an email as they arrive.

No paper book, and nobody walking upstairs to say a guest is here.

Included with Scheduling and Visitor Management

In a fire drill, you have the list

The Live Health & Safety Register lists everyone on site, staff and visitors together, on the phone you carry out of the building.

Fire marshals and first aiders show on the schedule, so you know before the alarm whether one is in today.

See how the Register works
The Reporting page: a bar chart of each person's days in the office, working from home, offsite and away, and a chart of the office's favourite days

Reporting

The lease is up, and nobody can say how full the office really is

Reporting turns the schedule into numbers: who was in, on which days, and how full the desks and rooms were, over any date range.

It exports to CSV, so the lease review starts from what happened rather than what people remember.

How a rollout goes

  1. Create the account with your work email or Microsoft sign-in, and add your people from Microsoft 365 or a spreadsheet.
  2. Print the QR poster for the door, send the announcement we give you, and everyone sets their first week.
  3. Switch on Desk & Space Booking, Visitor Management or Reporting when you want them.

It works with what you have: Microsoft sign-in, a tab in Microsoft Teams, and any device with a browser, with nothing to install and nothing to buy beyond a tablet in reception. Send this to IT

Creditsafe put over 100 people on it in two days.

Here is your first two weeks

Support

Support comes from the people who built intheOffice, led by the founder.

“It's been so nice to work with such a helpful and lovely supplier”

Hannah MillsSenior Facilities Manager, Fairtrade Foundation

Who it's for

  • Office managers

    Their week, the desks, the visitors and the fire drill, in one tour.

  • HR

    A hybrid working policy people follow, and the wording to tell staff what is recorded.

  • IT and security

    Microsoft sign-in, Teams, where the data is and the API, as a PDF to file.

  • Operations and finance

    What the office costs, and what the data says.

  • EAs and PAs

    Is the CEO in today, and where are they sitting?

No card, no contract, nothing to install.